My Wiki. Your Wiki. Our Wiki.

Companies are now recognizing the importance of Mass Collaboration, both internally and externally. They are now aware of the power of working together, along with the convenience of doing it even without the presence of those working on the project. And one of the tools that is now being acknowledged by these companies is Wikipedia. Wikipedia, for most of us, is our ever-reliable source of information that we usually use to answer our queries and for some, to back up their research. Most Academicians, though, discouraged the use of it because other readers, who may not be really credible, have the ability to edit it. This is where we take Wikipedia.

blogWikipedia users are aware of its features that allow you to edit, input and save its content. People do this to add new ideas on already existing articles that can be found on Wikipedia sites. What most people probably aren’t very much aware of is its feature that actually allows you to create your own Wikipedia site. This is the side of Wikipedia that companies should focus their attention on. Companies can save themselves from those toxic meetings, heavy papers for memos and other reports, and the likes by creating their own Wikipedia Sites. They can just easily setup a page, tell their employees about it, so that employees may, then, start using them.

Let’s take a very simple example. The manager wants to gather suggestions from his people for their upcoming team building. Instead of doing it on a traditional way, through meetings, or suggestion box that consumes paper and most people actually ignore, they can use the Wikipedia. If employees want to share their idea, they can just go to the site that was setup, edit the page, and put on their idea, then save it. Other people will automatically be able to see this. By the end of the day, they will be able to collect actual and detailed ideas without the very hassle way of doing it.

It’s really kind of simple and very easy once companies have tried and explored further on its uses. If you think your own company is ready for this technology, here are some, again, simple tips that you may already know, which you can also apply in using Wikipedia.

Set your Objectives

What are your goals for using Wikipedia? Why are you going to use Wikipedia instead of other medium? Is it for gathering information from your employees like the previous example? Is it to work on a project? Whatever your objectives are, just make sure that you have a direction for setting up a site and that you will be truly maximizing its uses and other features. The objective or what you aim to accomplish by the end of the day should be reflected on your site, or should be the main feel of the exchange of conversations and statements going on. This will automatically give those other people who may stumble upon it what your site is about. Stating the objective explicitly may also help. Also, try to think if on the current situation, the Wikipedia is what you really need. If you think that you can do away with traditional media, and it’s easier and more convenient; then, stick to it. Having the latest technology today, doesn’t necessarily mean completely abandoning the old school ways.

Format the content of your page

Formatting your Wiki doesn’t only pertain to the designs, although making it more appealing to its reader is also a plus when having a Wiki site. You may choose on the different templates available, or for some instances tweak on its codes and other designs to make it more personalize. Most importantly when formatting your page, organize the contents. Make your Wikipedia accessible to the readers by making sure it contains everything that they need, and helping them not to get confused on the content. You can put in headings to introduce one section of your page, or links that are related and also important for your site.

Moderate the content

Set a standard among your employees or those who will be using the page on the limits of what they should put in. You can tell them to what extent they can disclose on a certain project you are working on, or tell them what words or languages they are not allowed to use when posting comments or other suggestions. Do remind them that your Wikipedia, by the end of the day, will be publicized and will be for everyone’s consumption.

Have someone to moderate and maintain it

This is very helpful in backing up the tip stated above. Assign someone from your group to monitor the progress of your site. Assign this person to update, organize once in a while the content, since there will be more added to it, and look out for information you may not want to see in your site. This person will make sure that your Wikipedia is still safe and clean for the general public to view.


Share your Wikipedia to the World!

Put links on your other sites that will direct them to your Wikipedia, or put links on the Wiki page itself that will also link back to your page. Do not be afraid to publicize the content of your Wikipedia as long as you follow the previous tips. After all, Wikipedia is a public site; it would defeat the main purpose of  Wikipedia if you will just keep it among yourselves.

Do you have other tips to share? 🙂


8 Responses so far »

  1. 1

    mostlynerdy said,

    Using a wiki can be extremely helpful for work–my friends and I used a wiki for a two-month project just recently. Instead of having to email files, or transfer via bluetooth or USB, we just pasted virtually anything we could on our online notebook. Information was easier to see, and we were able to revise as we could (and we were able to track revisions too, so the system is foolproof if we wanted to revert the changes). So obviously, I agree: using a wiki for collaboration is v. convenient. The next question is, what wiki will you use? 😉

    • 2

      irishprecious said,

      there are a lot of wikis online and helpful tools as well that companies can use. they really just have to figure out the one that would be most convenient for them, and the one that would answer the most their needs. 🙂

  2. 3

    nayr said,

    I remember my professor who told us that he tried to alter something at wiki.

  3. 5

    aLps said,

    I remember someone who commented in my blog and talked about “Knowledge Management”. Our 143 professor actually discussed that when you are just listening enough (lolz). I think the Wiki system is best suited for knowledge management because managing information is such a dynamic task: adding, modifying, reorganizing and even polishing bits of information. Our brain is a wiki system too! Too bad our mind’s own delete function isn’t as par with the computer’s. 😦

    • 6

      irishprecious said,

      at least, our brain is not an open book for everyone’s viewing like wikipedia. unless you’re like me who blurts out everything in mind.haha

      and btw, now i know that you are really listening to our 143 prof. first, your thesis topic, then this. congratulations, for having such high tolerance. lol

  4. 7

    barrycade said,

    unless an organization has a collaborative culture, the use of wiki can trigger conflict, not collaboration. OrCom practitioners’ excitement over a wiki must be tempered with the realities of workplace dynamics—that it’s always hard to give up old ways of doing things.

    • 8

      irishprecious said,

      agree. especially if the old ways have been working for the organization effectively, it may be really hard to encourage them to advance their media for communication.

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